Analysis of Key Nodes in the Entire Process of Imported Equipment Agency

In international trade practices, machineryEquipment ImportsDue to their high value and stringent regulatory requirements, these products place greater demands on the professional capabilities of agencies. The latest data from the General Administration of Customs in 2025 shows that the average compliance time for importing electromechanical equipment has increased by 15%, highlighting the professional value of handling formalities.

I. Pre-preparation for Qualification Review

Basic qualification requirements for enterprises:

• Yesforeign tradeRegistration for Easy Business Operators (must be renewed three months prior to the expiration of the validity period)
• Customsimport and exportRegistration of Consignors and Consignees of Goods
• Qualification as a Listed Enterprise by the State Administration of Foreign Exchange

Special equipment requires additional processing:

• Pressure Vessel: Special Equipment Manufacturing License
• Medical Equipment:Medical EquipmentBusiness Filing Certificate

II. Key Points for Commodity Access Verification

New Regulations for Access to Electromechanical Products in 2025 Require:

• Accurate HS code classification (it is recommended to reserve a 10% tariff deposit).
• The processing period for import licenses has been shortened to 7 working days.
• 3CThe certification catalog has added a new category for industrial robots.

III. Breakdown of Customs Clearance Process

Four-step clearance process:

• Declaration Process: The new version of the customs declaration form includes an energy efficiency rating declaration item.
• Inspection process: The customs inspection rate has increased to 18.7% (data from January to June 2025).
• Tax Payment Process: New VAT Deduction Rules Require Attention to Invoice Timing
• Release Process: The inspection ratio at the destination has been increased to 35%.

IV. Special Management of Logistics and Warehousing

Precision equipment transportation requirements:

• Shockproof packaging requires a third-party testing report.
• Temperature record filing for the entire transportation process of temperature-controlled equipment.
• Temporary storage in the port exceeding 72 hours requires declaration of a warehousing plan.

5. After-sales Record Filing and Follow-up Management

Lifecycle Management of Imported Equipment:

• Equipment Usage Registration and Filing (Local Market Supervision Bureau)
• The retention period for imported equipment records has been extended to 10 years.
• Annual Safety Inspection Report Uploaded to the Business Department System

Solutions to common problems

• HS Classification Dispute:Applying for a pre-classification ruling can reduce customs clearance time by 40%.
• Missing documents:Utilize the Customs Voluntary Disclosure System to Reduce or Waive Administrative Penalties
• License expired:Activating the emergency channel for processing can avoid demurrage charges.
• Logistics delays:Apply for a customs duty guarantee to enable advance release of goods.

Core Value of Professional Agency Services

An import case involving semiconductor equipment demonstrates that professional agency services can reduce customs clearance time by 22 days and lower compliance costs by 31%. Choosing an agency company with AEO Advanced Certification qualification allows businesses to benefit from a 70% reduction in customs inspection rates.

With the General Administration of Customs advancing smart regulatory reforms by 2025, it is recommended that import enterprises establish a three-phase management mechanism: pre-import compliance diagnosis, mid-term risk control, and post-import traceability management, to achieve cost reduction and efficiency improvement throughout the entire equipment import process.